Category Archives: Accounting Solutions

FullSpeed Provides Spreadsheet-like Macros in Cloud-based Accounting Apps: QuickBooks Online, Xero, and Others

Madison, Missouri, September 26, 2014 , Most people who have used word processing software know what a macro is: a group of commands you can put together quickly to do a repetitive job, like adding blank spaces at the beginnings of several lines, or changing underlined words to italics on an entire page. Wouldn’t it be great if someday macros could apply calculations to multiple lines of data in applications like QuickBooks Online, Xero, or other cloud-based accounting software?

That day is here! FullSpeed lets you set up simple formulas in its own internal spreadsheet and applies them to data in other programs at the press of hotkey. In fact you can have multiple macros defined, each with its own unique hotkey.

What kinds of things can FullSpeed do? …calculations involving multiple columns of an invoice, column subtotals and totals, calculate discounts or freight surcharges or special taxes, autonumber lines, provide customized messages like “A discount of $123.45 is available if paid by October 15, 2014”, and a lot more. FullSpeed supports a wide range of Excel-compatible spreadsheet features such as numeric and statistical functions, IF logic, date/time functions, text manipulation, and plenty of ways to format results: currency, numeric, date/time, etc.; even the ability to display decimal amounts as fractions.

FullSpeed works in invoices, estimates, purchase orders, sales orders, bills, checks, sales receipts, grids, etc.–almost anywhere you can enter accounting data. It is compatible with any Windows-based Web browser which supports Microsoft’s UI Automation technology, such as Google Chrome, Mozilla Firefox, or Microsoft Internet Explorer. FullSpeed is not limited to browser-based apps though: it also works in some native Windows applications like QuickBooks desktop editions. (Though FullSpeed can work with a variety of application types, it has mostly been certified to work with accounting applications in this first release of the product.)

Many cloud-based accounting applications have limited space available for data or calculated results. For example, neither QuickBooks Online nor Xero currently supports custom fields in the line items area of invoices. But FullSpeed overcomes this problem in two ways:

(1) It supports storing data in the Description field of sale or purchase items, and can extract it to use in calculations. For instance, users can store a per-unit shipping weight in each item’s Description, and FullSpeed can use it to calculate the total shipping weight for an invoice.

(2) FullSpeed’s Scratchpad feature allows macros to temporarily store results of intermediate calculations, so they don’t have to be written to the target application where no space may be available to hold them.

Maybe the most unique feature of FullSpeed is that it works directly on data in the target application. Users get to see the results of calculations immediately while working in an invoice, purchase order, or other form. There’s no need to export the form’s data to do calculations in Microsoft Excel or some other program, and no need to re-import or Copy and Paste results that were calculated elsewhere.

FullSpeed is priced at $119 for a single-user license, less for multi-user licensing. FullSpeed is compatible with Microsoft Windows XP (SP3) and all later versions including Windows 7 and Windows 8.

A downloadable 30-day free trial and step-by-step examplesare are available from FullSpeed’s main Web page: http://www.goflagship.com/products/fullspeed.htm

— End —

Contact Details:

Mark Wilsdorf
Flagship Technologies, Inc.
14976 Monroe Road 1039
Madison, MO, USA

info@goflagship.com
660-291-3000

FullSpeed home page: http://www.goflagship.com/products/fullspeed.htm

Via EPR Network
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Red Wing Software Offers Accounting Software Data Transfer for New Customers

Red Wing Software, Inc. has announced the offering of data transfer service to its new customers from non-Red Wing software accounting software applications.

Customers who are new to Red Wing Software can rest easy, knowing the Red Wing Software support team will help them through the process of bringing in their master record files from their prior system into Red Wing Software’s CenterPoint Accounting Software application. This also includes vertical applications CenterPoint Accounting for Agriculture, Nonprofits, and Municipals, and CenterPoint Payroll Software. The cost of data transfer service varies and is done at $125 per hour.

Red Wing Software’s current customers have always enjoyed the benefits of the support offered by Red Wing Software for transferring data between the company’s programs, and will continue to receive the option for this service.

For more information about Red Wing Software data transfer services or accounting software products, visit www.redwingsoftware.com, contact Red Wing Software at 800-732-9464 or e-mail info@redwingsoftware.com.

Red Wing Software, Inc., along with its nationwide network of business partners, offers industry-leading service, as well as training, on-site installation and implementation of the software. Their vision is to create the best management software experience through personal support and attention to customers’ business goals.

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FreeAgent Secures Place in GetApp Hitlist of Cloud Apps

FreeAgent has been listed among the UK’s top business apps by a leading industry reviewer.

Comparison website GetApp, which reviews and compares thousands of the world’s best cloud apps for small businesses, has included FreeAgent in the top five in its June list of the UK’s business apps.

In addition, the cloud accounting software provider was also listed in 19th place on GetApp’s worldwide June recommendations, making it one of the coveted top 25 apps that the website suggests small businesses should consider. It scored an impressive 9/10 rating from user reviews on the site.

Ed Molyneux, CEO and co-founder of FreeAgent, said: “GetApp is a trusted name for reviewing and comparing the best apps for small businesses, so we’re delighted have been named as one of their top apps for June. The fact that we appear on their worldwide list, as well as their UK top 5, is great news and a real testament to how FreeAgent is helping to make it easier and more intuitive for small businesses and freelancers to manage their finances.

“We’re also very happy to have achieved such a high score on their site from user reviews. I’m sure we will see even higher ratings following on from our recent redesign, which had been very warmly welcomed by our users.”

About FreeAgent

Edinburgh-based independent FreeAgent has pioneered online accounting since the launch of its service in 2007. It has rapidly grown a loyal community of freelancers and small businesses, who pay either monthly or annually for access to its software offering many easy to use features.

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FreeAgent Launches iPhone App For Financial Record-Keeping

FreeAgent has launched a unique record keeping iPhone app designed to help self-employed people and very small businesses in the UK to stay on top of their finances and tax commitments.

FreeAgent, a leading online accounting software provider, has developed the app – called Earnest – after being tasked by HM Revenue & Customs to create a free resource allowing self-employed workers and very small businesses across the country to keep track of their income and expenses and estimate the amount of tax that they owe.

Under HMRC guidelines, many micro-business owners and self-employed people only have to file three-line accounts: recording income, expenditure and profit for the year. However, many of these people still find it difficult to manage their accounts – which prompted HMRC to request software companies to develop an app that would provide assistance.

FreeAgent has designed Earnest to be an easy-to-use, intuitive app that provides very small business owners with simple information and record-keeping functions that they require. Currently available to download in the iTunes App Store, Earnest enables users to easily track their income and expenses on their iPhone, and it is the only free app currently available under the HMRC initiative that also forecasts their tax commitments.

Ed Molyneux, CEO and co-founder of FreeAgent, said: “HMRC challenged the software industry to create an easy-to-use-app that would help self-employed people and very small businesses keep track of their finances, and we’ve designed Earnest to do exactly that. It’s a simple, intuitive app that lets them monitor their cash flow, input expenses and see how much tax is owed – and we think it’s going to be an invaluable tool for small business record-keeping.

“Our hope is that very small businesses will receive the support they require from Earnest – and as they grow and start to require more in-depth features for their finances, their experience with the app will encourage them to ‘trade up’ to use FreeAgent. We’re essentially trying to create a hassle-free journey that small and early-stage businesses can follow when it comes to managing their finances and bookkeeping.”

The Earnest app enables users to:
– Record income and expenses
– See their bottom line profit or loss
– Get estimates on how much tax they owe
– See upcoming tax deadlines and dates with a “Tax To-do” list
– Capture and store image receipts using their iPhone camera
– Create alerts to remind them of important tax dates and as they near the VAT Threshold
– Categorise transactions by payment method
– Record cash and non-cash transactions
– Add notes to entries
– Record CIS deductions made on income
– Back up their data by email

More information about Earnest can be found on the website www.earnestapp.com or by visiting the iTunes App Store.

Via EPR Network
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Attraction World Chooses Access Dimensions To Handle High Volume Business Transactions

Attraction World, the leading supplier of attraction tickets to travel agents in the UK, has chosen an accounts system and document management software from Access to help it manage its high volume transaction business. The ambitious company, which was established in 2006, will see a turnover of £63m this year and expects this to rise to £90m by 2014.

Deborah Spence, financial director for Birmingham-based Attraction World, commented, “We’re processing more than half a million transactions each year and we’re expecting this to grow significantly. The business needs a robust solution that can easily process such huge volumes and will integrate with our bespoke front-end travel system, incorporating the latest e-ticket technology. “Access Dimensions will provide us with an accurate, central reporting system to help automate processes and reduce the time taken to produce monthly Board packs. It will cut rekeying of information and duplication of effort, helping us to reconcile data between the finance and travel systems.”

Attraction World, which employs 45 staff, currently has a bespoke travel system which the in-house team will integrate with Access Dimensions. Longer term, the company will look to use Access’ Dashboard solution to manage and monitor KPI’s more effectively.

Attraction World is one of the world’s leading theme park and attraction ticket specialists. It supplies product to many of the world’s leading travel brands including Thomas Cook and Thomson Holidays. Since it started in 2006, Attraction World has enabled more than two million customers to pre-book attractions in more than 40 countries worldwide. This includes everything from Alton Towers and Warwick Castle to magical trips to Walt Disney World Resort in Florida and desert adventures in Dubai.

Via EPR Network
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ManagePLUS Gold™ lets QuickBooks Users Allocate Overhead Expense with Drag-and-Drop Ease…and Spreadsheet Accuracy

The new release of ManagePLUS Gold™ for QuickBooks, from Flagship Technologies, Inc. (www.goflagship.com) lets users allocate expense from cost- and support-center classes and accounts to profit center classes, using a visual drag-and-drop approach.

Many businesses and nonprofit organizations use the classes feature of QuickBooks to track revenue and expense for the departments or activities of the organization—its cost centers, support centers, and profit centers, such as Office and Administration, Packing & Shipping, or Manufacturing. They set up classes to represent these, and apply those classes when entering transactions to identify income and expense with specific departments or activities.

This is all part of a cost accounting technique known as activity-based costing (ABC), the goal of which is to determine whether each income-producing area of the business—each profit center—is profitable. To get this done, the “overhead” expense accumulated for the organization’s cost centers must be allocated among profit centers on some reasonable basis.

Using QuickBooks by itself, allocation is anything but simple. It requires making journal entries or using “zero-dollar checks”, and there’s no way to automate the calculations involved. In fact, most users export transaction totals from QuickBooks to a spreadsheet, do the allocation calculations there, then manually enter the results as journal entries in QuickBooks. The entire process is difficult and offers plenty of opportunities for making errors.

ManagePLUS Gold overcomes all of these problems. With a couple mouse clicks, it retrieves transactions from QuickBooks and totals the amounts available for allocation from each class to other classes. Users then build allocation formulas visually by dragging a class onto the other classes to which it will be allocated. (The allocation formulas can be re-used in subsequent accounting periods, so the job is even faster and easier the next time.)

Because accuracy is just as important as ease of use, ManagePLUS Gold supports allocation based on “management quantities” the user has associated with individual classes, as well as on a percentage basis. Management quantities can be any physical or dollar amount related to the activity–things like labor hours, tons/gallons/bushels produced, miles driven, dollars of direct expense, etc. The result is spreadsheet-like allocation capability but without building spreadsheet formulas, exporting accounting data, or making journal entries.

Once allocations have been built, with a couple more mouse clicks the user can prepare a profit and loss report for any class, showing direct revenue and expense as well as the amounts that have been allocated to it.

But that’s not all. The new version 3.1 of ManagePLUS Gold adds the ability to send allocation transactions to QuickBooks, with a single click of the mouse. So now users can choose whether to get class profitability reports in ManagePLUS Gold or in QuickBooks, and have the option of doing anything with the allocation journal entries that they can do with other QuickBooks transactions—create customized reports, export them, include them in backups, etc.

Allocation capabilities are the “tip of the iceberg” with respect to ManagePLUS Gold’s features. Here’s a few of the other things it does:

– Lets users associate “extra” data with accounts and classes, and manages that data separately for each accounting period.

– Uses the “extra” data to automatically add management information and per-unit statistics to reports—things like average cost per unit of sales or per unit of production for each class.

– Provides advanced quantity handling and storage in QuickBooks transactions by supporting entry of two quantities per transaction, such as the weight and count of items bought or sold.

– Provides specialized reporting capabilities for the two-quantities feature, including automatic statistics like weight per each, count per weight, cost per weight (pound/ton/etc.), and cost per each.

– Supports advanced, automatic unit of measure labeling on reports.

ManagePLUS Gold sells for $149 per single-user license and is compatible with Microsoft Windows versions of the Pro, Premier, and Enterprise editions of QuickBooks, 2004 and later, including U.S., UK, and Canadian releases. A 30-day free trial is available to download from the product’s Web page: http://www.goflagshipcom/products/mphome.htm.

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ManagePLUS Gold™ for QuickBooks Supports Farm and Ranch Enterprise Accounting

QuickBooks accounting software is popular with farmers and ranchers because it offers a lot of power and flexibility, while being easy to use and having wide support among CPAs, tax preparers, extension educators, and other professionals.

The classes feature of QuickBooks is popular in agriculture too, because it allows tagging income and expense transactions as belonging to specific departments or enterprises within the farm or ranch business: fertilizer for the Corn class, mineral supplement for the Beef Cow class, combine fuel for the Harvest Services class, feed mill repairs for the Feed Processing class, and so on–often referred to as cost centers and profit centers. Using classes in this way is part of a cost accounting technique known as activity-based costing (ABC), the main goal of which is to isolate the income and expenses associated with major activities of the business, to determine whether each income-producing activity—each profit center—is profitable.

For ABC to yield useful management information, the expenses accumulated for cost centers (often referred to as “overhead”) must be allocated among profit centers on some reasonable basis. For example, expenses of the Harvest Services class would be allocated among the profit center classes in which Harvest Services get used: the farm’s crops, like Corn, Soybeans, and Wheat.

Using QuickBooks by itself, allocating expense to several classes is anything but simple. It requires making journal entries or using “zero-dollar checks”, and there’s no way to automate the calculations involved. In fact, most users export transaction totals from QuickBooks to a spreadsheet, do the allocation calculations there, then manually enter the results as journal entries in QuickBooks. The entire process is difficult and offers lots of opportunities for making errors.

ManagePLUS Gold, from Flagship Technologies, Inc. (www.goflagship.com) overcomes all of these problems. With a couple mouse clicks, it retrieves transactions from QuickBooks and totals the amounts available for allocation from each class to other classes. Users then build allocation formulas visually by dragging a class onto the other classes to which it will be allocated. (The allocation formulas can be re-used in subsequent accounting periods, so the job is even faster and easier the next time.)

Once allocations have been built, with a couple more mouse clicks the user can prepare a profit and loss report for any class, showing direct revenue and expense as well as allocated amounts. For example, a profit and loss report for the Corn class would include the amounts allocated to it from Harvest Services and from other cost centers.

But that’s not all. The new version 3.1 of ManagePLUS Gold adds the ability to send allocation transactions to QuickBooks with a single click of the mouse. So now users can choose whether to get class profitability reports in ManagePLUS Gold or in QuickBooks, and have the option of doing anything with the allocation journal entries that they can do with other QuickBooks transactions—create customized reports, export them, include them in backups, etc.

Allocation capabilities are the “tip of the iceberg” concerning ManagePLUS Gold features that are used in farm and ranch businesses. Here are some of the other things it does:

    – Provides advanced quantity handling for QuickBooks transactions, by supporting entry of two quantities per transaction, such as the weight and count of livestock bought or sold.

    – Provides specialized reporting capabilities for the two-quantities feature, including automatic statistics like average weight per head, average price per pound, average price per head, and so on.

    – Supports advanced, automatic unit of measure labeling on reports.

    – Lets users associate “extra” data with accounts and classes, such as crop acreage, bushels harvested, or the number of head of livestock involved, and manages that data separately for each accounting period.

    -Uses this “extra” data to automatically add management information and per-unit statistics to reports—things like average herbicide and fertilizer cost per acre, average feed cost per head of livestock, and other per-unit management factors.

ManagePLUS Gold for QuickBooks sells for $149 per single-user license and is compatible with Microsoft Windows versions of the Pro, Premier, and Enterprise editions of QuickBooks, 2004 and later, including U.S., UK, and Canadian releases.

Via EPR Network
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FormCalc Does Spreadsheet-like Calculations on QuickBooks Invoices, Estimates, Purchase Orders and More

For almost as long as QuickBooks has been on the market, QuickBooks users have wanted for the ability to have across-column calculations and column totals on Invoices, Estimates, Purchase Orders and other forms. FormCalc for QuickBooks, from Flagship Technologies, Inc. (www.goflagship.com), is now available to fill that need.

FormCalc lets users set up calculations which add, subtract, multiply, or divide numbers in two columns and put the result in a third column; or do math on two columns and multiply the result by another numeric value before writing it to a third column; or display a count of unique items in a column, in the Description field of any line; or provide column subtotals or totals.

The user controls where column subtotals and totals appear by identifying certain QuickBooks Items as “trigger items”. When FormCalc encounters a line containing a trigger item, it puts the column subtotal or total on that line.

Users can define any number of calculations to apply to various columns on a form, and apply all of them at once by pressing a hotkey. Also, users can define as many as ten sets of calculations. So if different calculations are needed on Invoices and on Purchase Orders, a separate set of calculations can be defined for each.

Maybe the most unique thing about FormCalc is that it works directly on the QuickBooks form, in real time, so users immediately get to see the results of calculations before saving or printing the form. There’s no need for a separate step of exporting the form’s data to do calculations outside of QuickBooks, then re-importing the data again.

What kinds of things are FormCalc users doing with it? They are calculating per-item and total shipping weights for Invoices, totaling estimated labor requirements on job Estimates, calculating board feet for lumber pricing on Invoices, showing prices in two different currencies, totaling invoiced alcohol sales quantities to meet requirements for liquor taxation record keeping, totaling the number of shirts of each size (S, M, L, XL) on an Invoice, and much more.

FormCalc for QuickBooks is priced at $99 for a single-user license, with lower per-license pricing for multi-user licenses. FormCalc is compatible with Microsoft Windows versions of all QuickBooks editions (Simple Start, Basic, Pro, Premier, Enterprise, etc.), and also with all international editions (U.S., UK, Canadian, and Australian).

Via EPR Network
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How to Print a W-2 Form – YouTube Video

W2 and 1099 software provider, Halfpricesoft.com, just released a new YouTube video “How to Print a W-2 Form” for small business owners and HR managers who are facing the Jan 31  tax forms mailing deadline. The Video teaches users how to prepare and print W-2 forms themselves step by step with ezW2 software.  User can view this video at https://www.youtube.com/watch?v=_ovH2ug5XkM

Founded in 2003, Halfpricesoft.com has established itself as a leader in meeting the software needs of small businesses around the world with its payroll software, employee time tracking software, check printing software, w2 software and 1099 software. It continues to grow with its philosophy that small business owners need affordable, user friendly, super simple, and totally risk-free software.

“Small business owners shouldn’t be spending hour after hour setting up and learning to use payroll tax software,” said Halfpricesoft.com founder Dr. Ge. “We designed ezW2 to be powerful, yet simple, so anyone can use it, and ezW2 2011 is the most easy-to-use version to date.”

ezW2 software supports forms W2, W3, 1099-misc and 1096. It can print the SSA-approved laser substitute forms of W-2 Copy A and W-3 on white paper. So with ezW2, users will not need to order the expensive red-forms for W-2 return.

Available from just $39 per installation, ezW2 software has remained at that affordable price since its initial release in 2006. Equipped with an intuitive graphical user interface, the W-2 and 1099-misc printing software is designed to be easy to use even for people without an accounting background or with little computer experience.

EzW2 is compatible with Windows 7 system, 32-bit or 64-bit. It can run on Windows XP, Me, 2003, Vista system or MAC machines installed with Virtual Machine or Parallel . Customers can download this W2 and 1099 application online at http://www.halfpricesoft.com/w2-software-free-download.asp and sample the software without charge or obligation, allowing them to thoroughly test drive ezW2 before purchasing.

For more information about ezW2 and Halfpricesoft.com, please check this 1099 & w2 software at http://www.halfpricesoft.com/w2_software.asp.

Via EPR Network
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The New Year Brings New Work for Umbrella Company Contractors

The umbrella company sector in the UK is celebrating after recent industry research revealed that contractors could soon see an increase in demand for their services. The news, which was revealed in The Recruitment and Employment Confederation’s (REC) Report in Jobs for December 2011 revealed a fall in the amount of permanent appointments that month. This information comes less than a month after the umbrella company Tarpon predicted that 2012 would be a very positive year for those in the umbrella company industry.

A spokesperson for Tarpon comments: “In December 2011, we announced that we believe that the new year would bring in a lot more opportunities for umbrella companies and their contractors, because of the addition of an extra £1 billion injection in the Regional Growth Fund (RGF), and so the REC’s report is really a fantastic indicator for both umbrella companies and contractors over the next 12 months.”

According to the REC, temporary billings also fell slightly last month, marking the first time they have decreased since July 2009. This news, combined with the decline in the number of permanent appointments falling in December 2011, and the recent announcement by the Royal Bank of Scotland that revealed that the Scottish business also grew in December, means that employers will be relying on umbrella company contractors and their services over the coming months.

The spokesperson for Tarpon continues: “Obviously, as an umbrella company the news that there has been increased growth in certain business sectors and therefore, the possibility of increased demand for our services is really fantastic to hear, especially at the beginning of the new year. While we did say that we believed that 2012 would be the year that more businesses and individuals would look to umbrella companies and their contractors for reliable, high-value and excellent service, it’s still an absolute delight to see that our prediction appears to be coming true that at the very beginning of the new year.”

About Tarpon:
Tarpon is an umbrella company specialising in contractor tax efficiency, enabling contractors to maximise their income and streamline their admin.

Via EPR Network
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1099 Preparation Software targeting 2011 Tax Forms Released by WorldSharp for $89

WorldSharp Technologies, Inc. today announced the availability of the 2011 version of the WorldSharp 1099 Preparation System. It is shipping with the new form changes and the IRS electronic reporting and correction specifications for 2011. Forms and corrections for past years all the way back to 1995 may also be processed.

The system now has even easier importing capabilities. When ordered, the software can be downloaded or shipped on CD. Items can be entered using two different modes of data entry or the data can be imported from files of other computer applications or spreadsheets. The WorldSharp customer support staff is available to help customers import their data and electronically file their returns. WorldSharp also provides the optional service to print, mail and e-file for their customers.

Printing can be on pre-printed forms or blank paper. The system can print the form with the data and e-file, so there is no need to purchase forms. The system prints and electronically reports 1098, 1098-C, 1098-E, 1098-T, 1099-A, 1099-B, 1099-C, 1099-CAP, 1099-DIV, 1099-G, 1099-H, 1099-INT, 1099-LTC, 1099-MISC, 1099-OID, 1099-PATR, 1099-R, 1099-S, 1099-SA, 3921, 3922, 5498, 5498-ESA, 5498-SA, W-2G and optionally 1042-S forms.

Bobby Anderson, president of WorldSharp Technologies said that in the past, the system has been primarily used by banks and financial institutions, which is WorldSharp’s main marketing focus. However, in order to make the quality software package available to small businesses and companies in other industries, WorldSharp lowered the price from $500 to $89.95. A 2-license version is $159.95 and a 10-license version is $249.95. Many vendors charge extra for electronic reporting. So, WorldSharp decided to provide its Premium Package which includes all of the forms (except 1042-S) and electronic reporting without additional charges. A system which includes 1042-S support is available for $189.95.

Unlike other systems, the WorldSharp 1099 Preparation System allows users to process any kind of 1099 form and has no restrictions on the number of forms processed or the number of companies processed.

For additional information about the 2011 version of the WorldSharp 1099 Preparation System, contact customer support at (575) 445-2504 or visit http://www.WorldSharp1099Software.com. Inquires may also be addressed to info@worldsharp.com.

Via EPR Network
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CPA Site Solutions Found Success with Innovative Methods for Email Marketing System Rebuild

CPA Site Solutions, a provider of CPA websites for accountants, announced they recently redeveloped their proprietary Email Marketing System using new architecture, methodology, and coding standards.

CodeIgniter Cut Down on Time Spent Coding

The niche web developer opted to use CodeIgniter for the system’s architecture.

“We evaluated several frameworks for PHP web application development. Many of them could have worked, but they really tried to lock you in to their way of doing things,” explains Bob Rayl, Chief Technology Officer at CPA Site Solutions. “They did not offer the flexibility we need to accomplish some of the heavily proprietary functionality we bundle into our systems.”

CodeIgniter is an Application Development Framework for PHP developers. It provides a rich set of libraries for commonly needed tasks. CodeIgniter considerably trimmed the hours developers spent writing tedious code. And because the code comes secured and optimized out of the box, the team saved additional time and resources on those tasks.

The team chose NetBeans, an integrated development environment (IDE), for their new interface.

Localized Server Streamlined Testing and QA

The tech team at CPA Site Solutions chose to use a localized server for code development and testing on which they could “step-through” their code line by line as it was running on an isolated test environment. This enabled them to catch bugs early in the development cycle, resulting in less end-of-development quality assurance.

The team could also access a step-by-step history of the code, quickly leading them to the cause of any new bugs. And with a roll-back function in place, they could return to a previous working version if problematic code reached the production environment.

Finally, the localized server allowed multiple developers to work on the same project without having to trade entire copies of the code. Each developer simply located the latest version from the server to be in sync with other team members. They could also test small bits of code on their own working area of the server, so their testing and QA didn’t slow down the rest of the team.

New Coding Practices Increased Team Efficiency

For the application rebuild, CPA Site Solutions wrote object-oriented, reusable code that extends the basic functionality of CodeIgniter. They also wrote libraries that sit in a separate website but deliver programmatic data to their CodeIgniter applications. For example, getting a firm’s domain information will never need to be written into any given application again; it’s now served via a service the team created and centralized.

About CPA Site Solutions

CPA Site Solutions (http://www.cpasitesolutions.com) provides websites for more than 5,000 CPA and Accounting firms. They offer personalized websites, a dedicated webmaster, a secure client portal, a client newsletter, secure email accounts, search engine optimization, and 109 additional website features designed specifically for Accountants.

Via EPR Network
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CPA Site Solutions Named to Inc. 5000 for Second Consecutive Year

CPA Site Solutions, a provider of CPA websites for accountants, was named to the prestigious 2011 Inc. 5000 list, a compendium of the fastest growing private companies in America, for the second consecutive year.

“Earning a place on this list for a second time is a tremendous honor,” comments Brian O’Connell, President of CPA Site Solutions. “And, again, I have the company’s dedicated team of webmasters, designers, and SEO specialists to thank,” O’Connell adds.

The $3 million company received a rank of 1736 out of 5,000 companies and achieved a three-year growth rate of 154%. In 2010, CPA Site Solutions was no. 1313 on the list with a three-year growth rate of 223%. The company has grown from 16 employees in 2010 to 19 employees in 2011.

Of the 10 Vermont businesses that were honored on this year’s Inc. 5000, CPA Site Solutions earned the 2nd spot. It is the only honored Vermont company in IT Services.

O’Connell Attributes Success to Management Principle

CPA Site Solutions’s steady growth is a result of how successfully the staff has embraced systems, says O’Connell. Creating systems means developing a particular process for completing tasks so they can be performed identically in the future.

Specifically, all team members document the process they used to complete a facet of their work. The company keeps an online wiki, and each team member is responsible for updating the living document as the systems evolve.

Sections of the wiki include Training New Members, Social Media, and Handling Client Frustrations.

“I highly recommend adopting a systems approach for any business,” comments O’Connell. “With a tested system in place, the team can focus on completing their job quickly and making regular improvements, rather than putting out fires. Having a system in place actually prevents most fires!”

“I firmly believe this is the best way to grow a business,” adds O’Connell.

The Inc. 5000 Distinction

The Inc. 500|5000 list, Inc. magazine’s annual ranking of the fastest growing private companies in America, represents the most comprehensive look at the most important segment of the economy: America’s independent entrepreneurs. CPA Site Solutions joins Spirit Airlines, television maker Vizio, Honest Tea, and Dunkin Donuts as honorees on this year’s list.

In a stagnant economic environment, median growth rate of 2011 Inc. 500|5000 companies remains an impressive 94%. The companies on this year’s list report having created 350,000 jobs in the past three years, and aggregate revenue among the honorees reached $366 billion, up 14 percent from last year.

Complete results of the Inc. 5000, including company profiles and an interactive database that can be sorted by industry, region, and other criteria, can be found at www.inc.com/5000.

“Now, more than ever, we depend on Inc. 500/5000 companies to spur innovation, provide jobs, and drive the economy forward. Growth companies, not large corporations, are where the action is,” says Inc. magazine Editor Jane Berentson.

Via EPR Network
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EzPaycheck Payroll Software Makes It Easier to Start Computerized Payroll For Small Business

Changing from running payroll by hand to computerized payroll can be quick and painless. Small business-focused payroll software developer Halfpricesoft.com announced the launch of new improved ezPaycheck payroll software and small business owners can get a free, 30-day trial by downloading ezPaycheck software from http://www.halfpricesoft.com/payroll_software

This trial version contains all of the features and functions of the full version, except tax form printing, allowing customers to thoroughly test drive the product. Once customers are satisfied that ezPaycheck 2011 will meet their needs, a license key can be purchased for $89 per installation to activate the software for unlimited use.

“No two small businesses or non-profits are exactly the same. They all have different needs and requirements,” Dr. Ge said. “ ezPaycheck payroll software is so flexible that it easy manages any combination of incomes, deductions, taxes and benefits, even commission payments, restaurant tips, local special taxes, and churches and non-profits.We hope this 30-day free test drive will open ezPaycheck payroll software to more small businesses.”

ezPaycheck payroll software is loaded with intelligent, intuitive features, but not burdened by complicated suites of expensive applications small businesses will never use or need. The software is ideal for owners of small to mid-sized businesses, and was designed and engineered for ease-of-use by those who have only basic computer skills and little accounting know-how.

Despite its simplicity and ease of use, business owners should not mistakenly think ezPaycheck 2011 is short on features. ezPaycheck 2011 is packed with all the features a small business needs to run payroll quickly and easily, including:

– Prints payroll checks on blank computer checks or preprinted checks.

– Automatically calculates Federal Withholding Tax, Social Security, Medicare Tax and Employer Unemployment Taxes.

-Includes built-in tax tables for all 50 states and the District of Columbia.

– Creates and maintains payrolls for multiple companies, and does it simultaneously.

– Supports Daily, Weekly, Biweekly, Semi-monthly and Monthly payroll periods. Features Report Functions, Print Functions, and Pay Stub Functions.

– Support tax forms W2, W3, 940 and 941.

Priced at just $89 per installation, ezPaycheck payroll software is affordable for any size business. Small Businesses looking for ways to save money on payroll processing and tax reporting can try out ezPaycheck payroll solution free for 30 days from http://www.halfpricesoft.com/index.asp, with no obligation and risk.

To get more information about how halfpricesoft.com and ezPaycheck payroll software are helping small businesses achieve a faster and easier method of handling their payroll needs, visit the site at: http://www.halfpricesoft.com/index.asp.

Via EPR Network
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Halfpricesoft’s new ezPaycheck payroll software provides great value for small businesses by automating payroll processing and eliminating errors in tax calculations

Cost is rising, overseas competition is encroaching, and margin is being cut. In this challenging environment, how to increase business efficiency is critical for any company. The new edition of ezPaycheck payroll software can help small businesses deal with the payroll taxes processing in a stress-free way and enables companies to focus on core activities.

The latest edition is with the new Year 2011 Form 941. Other new features of ezPaycheck 2011 payroll application include Customizable Payroll Reporting Feature, Auto-fill Paycheck Data Feature, Customizable Tax and Deduction Features, Employee List Export Feature, Income tax rate updates and Tax form updates, which make the 2011 edition more powerful and flexible than ever.

Halfpricesoft is a leading payroll tax software solution provider for small businesses, non-profits and accountants. ezPaycheck software is designed to help keep small companies payroll operations running smoothly and efficiently. The user-friendly design make is ideal for use by non-accountants with minimal computer skills. However, even accountants like it because it is so flexible and supports unlimited accounts with one flat rate.

“Small business owners have enough to do without having to manually calculate wages,” said Dr. Ge, founder of Halfpricesoft.com. “We created ezPaycheck to free up time for more important tasks and simplify the lives of business. The tedious chore of calculating payroll taxes no longer needs to be a concern for small business owners.”

ezPaycheck reduces payroll costs
Priced at just $89 per installation, ezPaycheck is the most Affordable and flexible payroll accounting software in the industry. And ezPaycheck can supports multiple companies and unlimited checks with no extra cost.

ezPaycheck saves time for business owners
Once employee information is set up, including pay rates, dedutions and tax options, ezPaycheck automatically calculates payroll taxes. And ezPaycheck also generate the W-2 forms based on payroll data.

ezPaycheck is easy to use, with no learning curve to get started
No accounting skills or computer background are required to use ezPaycheck. The software’s graphical interface is highly intuitive and guides users step-by-step through all processes.

Additional features supported by ezPaycheck include:
– Capability for adding local tax rates
– Automatically calculate tips, commissions, federal withholding tax, Social Security, Medicare tax, employer unemployment taxes, and other pre-tax and post-tax deductions
– Form 940 and Form 941 printing
– Supports forms W-2 and W-3
– Calculate and print daily, weekly, biweekly, semimonthly and monthly payroll periods
– Use check-in-middle, check-on-top, or check-at-bottom check stock formats
– Able to print MICR numbers on blank check stock to save on pre-printed checks

Small Business Owners can try ezPaycheck 2011 payroll tax solution without cost or obligation
ezPaycheck 2011 can be downloaded at http://www.halfpricesoft.com/payroll_software_download.asp for free and tried for up to 30 days to ensure the software meets the customer’s needs before purchasing. The free download includes all features of ezPaycheck 2011, except check printing. For full, unlimited use customers must purchase a license key.

To make sampling ezPaycheck 2011 even easier, the free download includes a sample database. Customers do not have to waste time entering employee data before sampling the software’s many features.

User can purchase ezPaycheck 2011 software online at http://www.halfpricesoft.com/index.asp, and receive the license key immediately after the transaction is done.

Or check the video ezPaycheck Made Your Payroll an Easy Job
http://www.youtube.com/watch?v=JISurtSXoZ0

Via EPR Network
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Provider of CPA Websites Now Includes Free and Discounted CPE Credits with Each Website Package

CPA Site Solutions, a provider of CPA websites, announced they now include one free Continuing Professional Education (CPE) course and 30% off additional CPE courses with each of their website packages.

That’s a value of up to 38 credits and $277 for the free course and a savings of $92 for each course thereafter.

“With tax season coming to a close, we know accountants will soon be concerned with fulfilling their CPE requirements for the year,” commented Brian O’Connell, President of CPA Site Solutions. “We’re delighted to provide our clients significant savings in this area.”

All CPA Site Solutions clients are eligible for the free course and the discount, O’Connell stressed.

Clients choose which course they want to take for free, with topics ranging from“The Ultimate Guide to Retirement Planning from a Tax Perspective” to “Business Taxation,” and the available credits ranging from 4 to 38.

Each course is offered online and in PDF version, and all courses are available for up to 5 years. The course setup allows you to save your place so you can progress at your own pace. All courses are fully searchable in both online and PDF versions.

All available courses meet or exceed state and NASBA/AICPA standards.

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Deadline Approaching! ezW2 Software Helps Small Business Distribute Forms 1099 and W2 Before Jan 31, 2011

The Clock is ticking! halfpricesoft.com reminds small business owners that Monday, Jan 31, 2011 is mailing deadline for year 2011 Tax season.

Halfpricesoft.com is a leading provider of small business software, including payroll software, employee attendance tracking software, check printing software, W2/1009 software, and barcode generating software. Today Software from halfpricesoft.com are trusted by thousands of users and help small business owners simplify their payroll processing and business management.

Developed by Halfpricesoft.com, ezW2 is simple and robust software that prepares and prints 1099 and W2 forms. Known for its ease of use and affordability, ezW2 is available online at halfpricesoft.com.

“We intentionally engineered this software for business owners who are not professional accountants and tax experts,” said Halfpricesoft.com founder Dr. Ge. “We believe small business software should be simple – stupid simple – so that business owners can focus their time and energy on running their businesses, not trying to figure out how to run these tax reporting software.”

Halfpricesoft.com designed ezW2 2010 with the non-accounting small business owner or manager in mind. Now available with PDF electronic printing, ezW2 software for W2 and 1099 preparation contains several features for cutting paper consumption and reducing waste, making for a more environmentally friendly tax season ezW2 2010 1009 W2 softwareHighlights:

1) ezW2 2010 can print 2 forms on one sheet—using half as many expensive red form sheets
(2) ezW2 2010 eliminates need for W2 Copy A and W3 by laser printing Social Security Administration-approved substitutes on plain white paper
(3) Users save valuable time by eliminating the learning curve—ezW2 2010 is designed to be simple and intuitive, allowing users to get started right away
(4) Users save valuable time by importing employee data and contractor data from csv file – no need for users to enter the data one by one.
(5) Users save even more time by saving form data for later use and modification
(6) Support unlimited accounts with one flat rate
(7) PDF document converting
(8) At $39, ezW2 is among the lowest priced, full-featured software available for small businesses.

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ezW2, Powerful and Affordable W2 1099 Printing Software for Year 2011 Tax Season

Thousands of users love this 1099 W2 preparing, importing and printing software because ezW2 is simple, reliable and affordable. While halfpricesoft.com’s focus has been on small to mid-sized businesses, ezW2 software is also welcomed by accountants because of its flexibility to support data importing & exporting, pdf conversion and unlimited accounts.

Halfpricesoft.com, the provider of business payroll tax software solution, is proud to announce the launch of the new ezW2 2010, a simple, powerful and affordable w2 1099 software which was designed for small businesses and accountants.

“Small business owners shouldn’t be spending hour after hour setting up and learning to use payroll tax software,” said Halfpricesoft.com founder Dr. Ge. “We designed ezW2 to be powerful, yet simple, so anyone can use it, and ezW2 2010 is the most easy-to-use version to date.”

Founded in 2003, Halfpricesoft.com has established itself as a leader in meeting the software needs of small businesses around the world with its payroll software, employee attendance tracking software, check printing software and W2/1009. It continues to grow with its philosophy that small business owners need affordable, user friendly, super simple, and totally risk-free software.

The new ezW2 2010 software is more user friendly and powerful than before with form level help button and PDF conversion feature, which allow users to convert the form 1099’s and W-2’s into PDF format documents. Then user can email them to recipients and employees.

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Businesses Use 1099 Tax Software from W2Mate.com to Generate Ready to Email 1099 1099s in PDF Format

Real Business Solutions (www.W2Mate.com), a leading 1099 software provider, drives cost and time savings for small businesses and 1099 processing services. Through W2 Mate, the 1099 tax solution offered by the company, businesses can generate secure and IRS-compliant 1099 forms in PDF format. The PDF 1099s can then be sent to contractors and recipients instead of paper copies, which delivers tangible money and time-saving benefits to US businesses.W2 Mate software has some of the best 1099 software reviews in the industry.

The PDF 1099 FORMS feature available in W2 Mate makes issuing 1099s to recipients as simple as sending email. No forms to print, no envelopes to stuff, no paper cuts, no postage and no headache. Just enter recipient information, generate a PDF file and email. Says W2 Mate product manager Nancy Walters.

FREE 1099 Software trial of the software can be downloaded from W2Mate.com and evaluated FREE of charge. The 2010 version of W2 Mate supports 2010 1099 forms and 2010 W2 forms for filing in tax year 2011,

W2 Mate was the first 1099 software to introduce the ability to generate secure PDF 1099 forms and PDF W2 Forms. The resulting PDF 1099 forms can be emailed to consenting recipients instead of paper 1099 copies. Emailing 1099 forms saves businesses precious time and money. Large organizations such as banks, factories and universities are currently using electronic delivery of 1099 forms to reduce the costly and labor-intensive process of printing and then distributing these forms by mail.

The PDF files generated by the W2 Mate W2 / 1099 compliance software are encrypted and require a password in order to be opened. This makes sending these files by e-mail or any other electronic means more secure. The electronic version of form 1099 generated by W2 Mate contains all required information and complies with applicable IRS procedures relating to substitute statements to recipients.

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Awards Keep Rolling In As Access Wins Software Package Of The Year

Access, the mid-market consulting, software and solutions provider is celebrating today after winning ‘Software Package of the Year’ at the Accountancy Age Awards for the third year running. Access fought off stiff competition from IRIS, Mamut and Thomson Reuters to retain the crown at the glitzy awards ceremony, held at Battersea Park in London this week.

The judging panel, made up of some of the industry’s top figures, said “Access is definitely made of winning material and the figures back it up.” Another commented, “Access Dimensions represents excellent value for money, delivers a good range of functionality and is user-friendly.” On collecting the award Chris Bayne, managing director at Access said “I’m absolutely delighted that Dimensions has won this award three times in a row now. It’s a very competitive category and it just shows what a great product we offer the mid-market. We were surprised to win it twice in a row, three times is just phenomenal.”

The Software Package of the Year Award wasn’t Access’ only success on the night, with Access Finance Director, Ian Little picking up ‘FD of the Year – Growing Business’. The judges remarked “It’s clear that the last 12 months have been critical for the company and Ian has played a very influential role in its success and growth.” As he collected his trophy Ian said “To be recognised by the industry’s leading figures is a great honour. We’ve been working very hard at Access over the past 12 months to continue our growth and to develop the business further, to get an award for these achievements is really special”

It’s been a spectacular year for Access, who also won three awards at the Software Satisfaction Awards in October. “The fact we continue to win highlights the hard work of everyone at Access. This year we’ve picked up awards and nominations across our whole product portfolio, with individual awards going to some of the great staff we have here. This proves we have the best products and the best people” concluded Chris.

For more information on Access, and its consultancy and accounting software solutions contact Matt Newman on 0845 345 3300 or visit http://www.theaccessgroup.com.

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